Clinical research · US · 2 systems
Monroe Biomedical Research · Clinical trial site
The AI read the 200-page protocol, answered the questions, then did the build.
In short
The system extracts the trial structure before anything touches the production trial system, inside the client's own cloud. A coordinator reviews it before it loads.
- OPERATE
- CONTROL
- Stack: Client cloud, CRIO, Excel, Word
- 1,000
- expected skilled-labour hours saved each year
- ~45 min
- saved per study setup, as estimated by the site team
- Zero
- protocol data leaving the client cloud
From protocol to trial system
Operating flow01
Bottleneck
- Study startup meant coordinators reading 200-page protocols and retyping visits, procedures and schedules into the trial system, CRIO. Visit windows given in weeks and months were converted to days by hand in an Excel sheet.
- That is expensive time plus transcription risk, in an environment where transcription risk is regulated.
02
Solution
- The AI reads study protocols accurately, including the complex tables and visit schedules that break ordinary parsers, using text extraction for narrative pages and visual extraction for schedule-of-activities tables.
- A six-week proof of concept read a real protocol and prepared a review packet: 59 overview fields filled or flagged, 13 visits with windows in days, and 169 visit-procedure matrix rows, delivered as structured data, an Excel workbook and a Word outline.
- Coordinators ask any protocol question and get an answer cited to the source page. When the trial platform blocked API access, an agent completed the reviewed build through the coordinator's own browser session.
03
Result
- At 50 studies a year the expected saving is 1,000 skilled-labour hours, about 45 minutes per setup.
- No protocol data leaves the client cloud, and a human reviews everything before it reaches production.
The same pattern holds wherever a specification, contract or manual governs operations: GMP batch records, construction specs, government contracts, franchise manuals.
“Our coordinators were retyping eighty-page protocols by hand. The structure now comes out for review before anything touches the trial system, and none of it leaves our own cloud.”